This page tells how to

  1. Setup Yahoo Briefcase you must sign up with Yahoo.

  2. Upload a file (send a copy of a Word, Excel, PowerPoint or other file from your computer to cyberspace)

  3. Download a file so that it can be modified (bring a copy from cyberspace to the local computer.  
    Access databases and thus mail merge pairs MUST be downloaded).
    The local computer must have the proper software. For example a PowerPoint (.ppt) file is downloaded, PowerPoint must be installed on the computer.

  4. Download a file for viewing only (look at it cyberspace using your Internet browser, but NOT modify it)

To Upload a file - take a copy of it from the local computer and put it onto the Virtual Hard Disk located in cyberspace.

Save the file locally. Be sure to give it a good descriptive name At home that would be in My Documents or a folder under My Documents;
at UCC that would be on your "M" drive, which has your S0xxxx name.

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Open an Internet window and go to http://briefcase.yahoo.com/your-yahoo-id (sign on to Yahoo and get an id if need be).

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The Yahoo briefcase displays available folders (see folder under Type) and importantly how many items (files) are in the folder and when a file in the folder was Last Modified.

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Select the correct folder by clicking on its name. 

All Folders  | File Folders
Add File  -  Create Folder
  Name Type Access Size  Last Modified Edit
Folder My Documents folder Friends 0 item 27-Nov-2001 Edit
Folder CIS100 folder Friends 0 item 27-Nov-2001 Edit
Check All - Clear All
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Once a Folder is selected, the screen looks like:

All Folders  | File Folders > CIS100

Add File  -  Create Folder
   
   Name Type Size Last Modified Edit

This folder is currently empty.
Add file(s) to this folder.
Using 0.00 of 30.00 MB (0%)
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Click the "Add File" Hyperlink. 

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Yahoo dispalus a screen that looks like this:

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Yahoo lets you upload several files.

Good file name are critical: Select a name for your file when you save it on your local computer that will be useful in cyberspace too

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You should NOT need to enter a different name on the second line. 

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Describe the content like KiddyBook, MailMergeLetter, Mail MergeData. 

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Avoid spaces

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Do NOT put the type of like like spreadsheet in the name since the extension
These( (xls for spreadsheet, ppt for PowerPoint, doc of MS, mdb.for Access database) are automatic supplied)

If an older version of the file is already in your briefcase, Yahoo will rename the new file by adding a  -1.  For example if MagazineReview.doc is already in the Yahoo briefcase folder, the newly uploaded file will be called MagazineReview--1.doc.  Since Yahoo sorts by Date Last Modified, it is good to keep older version in cyberspace, for backup, if for nothing else.

You specify the file to be uploaded the same way you would for an email attachment: Click  (Browse) to view files your hard drive. 
Navigate to the proper directory on your drive, and click on the file you wish to Upload.  
If you named your file properly when you saved it locally, then you should leave the box next to Name: blank. 
If you have weird characters or want to change the name type a new name here
but remember to put the .doc for Word, .ppt for PowerPoint, .xls for Excel, mdb for Access, etc.!

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Finally click Upload button at the bottom of the screen.

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Yahoo displays the files now in the folder. 
Optionally add a comment to each file by clicking on the pencil Edit to the right of the file name and below the word Edit. 
Edit enables renaming the file also. (note Yahoo will never change the 3 character type)

 All Folders  | File Folders > ForFellowStudents   (Add File appears only when looking at your own briefcase)
Add File  -  Create Folder
   
Check All - Clear All
   Name Type Size Last Modified Edit
Image AccessDB
- Sample Access database - compacted -these guys are huge		 .mdb 122 KB 27-Nov-2001 Edit
Image E-R .sdr 7 KB 27-Nov-2001 Edit
Image SampleER
- Sample upload SmartDraw E-R model		 .sdr 7 KB 27-Nov-2001 Edit

Downloading files:

There are two ways to download a file:

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First puts a copy onto your local disk so you can "play with it".  (preferred)

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The other method simply lets you ONLY view the file.

To Download file (copy a file that is on the Virtual Hard Disk to your computer enabling you to change it - Access databases and thus mail merge pairs MUST be downloaded) 

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go to http://briefcase.yahoo.com/yahoo-id-of-someone (this could be your briefcase or sumware's  or that of another student you has made you a friend )

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a list of viewable folders will display
All Folders  | File Folders
Showing 1 - 2 of 2 View:  Thumbnail | List
Check All - Clear All
  Name Type Size  Last Modified
Folder My Documents folder 4 items 27-Nov-2001
Folder CIS100 folder 0 item 27-Nov-2001

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click on the name of the folder where the file to be downloaded resides.  You will get a screen that look like:
All Folders  | File Folders > ForFellowStudents   (Add File appears only when looking at your own briefcase)
Add File  -  Create Folder
   
Check All - Clear All
   Name Type Size Last Modified Edit
Image NotebookComputerComparisonPlan
2 weeks before presentation this is the 3 specific models to be compared 		.ppt 122 KB 27-Nov-2001 Edit
Image PersonalIncomeTax .xls 17 KB 27-Nov-2001 Edit
Image Payroll
- Sample upload SmartDraw E-R model		 .xls 27 KB 27-Nov-2001 Edit
Image MailMergeData
- Names and addresses of legislators		 .doc 21 KB 27-Nov-2001 Edit
Image MailMergeLetter
- Form Letter to Legislators		 .doc 7 KB 27-Nov-2001 Edit
Image Resume
- My personal sales brochure		 .doc 21 KB 27-Nov-2001 Edit
Image PCWorldMagazine
- Review of paper magazine		 .doc 21 KB 27-Nov-2001 Edit

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Right click on an underlined file name

(Notice that you can sort the file names by name or date Last modified type or size.
You can see most recent first by clicking onLast Modified twice

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a File Download dialog box like one (depending on what release of Windows you are using) below is displayed
   Windows screen for downloading a file

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Select the radio button next to "Save this file to disk", click OK

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Select a place on your hard drive (MY documents at home and your "M" drive at UCC),
and if you want the file to have a different name, type a new one over the one suggested name by File Name (be sure to put the correct extension of .doc or .xls).  

To Download file just for viewing 
(If  selected, you will be seeing the file using the browser not using Word or Excel or PowerPoint.
canNOT be used for Access or Mail Merge documents)

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select the radio button next to "Open this file from its current location", click OK

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your screen will display the file but the menus will be browser Menus

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after viewing the file, use the Browser Back icon to return to the Briefcase file list.

Emailing folk (the prof) to tell them to view the files 

No one knows you have uploaded the files until you tell them so you MUST email anyone who is a Friend to notify them that files are now available for viewing. 
Use you normal email program so you can leave instructions as to what you have made available and why.

Do NOT use Yahoo briefcase to send email.  It does not put CIS100-sec nor the assignment name in the subject. 
It puts your Yahoo id, not your real name, in the "From", so I do not even know who it is from!

  1.  use Yahoo  briefcase to upload the file(s)
  2. use your regular email program to create proper subject that includes your yahoo id and the fact you wish me to look at certain file(s)