Tenured Faculty Review
XIII. PROFESSIONAL DEVELOPMENT
D. Process for the Evaluation of Tenured Faculty Members
1. Pursuant to College policy regarding evaluation of tenured faculty members, and for the purpose of providing advice and guidance pertaining to the criteria stated in section c. below a regular review of the academic performance of tenured faculty members will be conducted.
a. Such evaluations of tenured faculty members shall take place once every five years. Evaluations done for purposes of determining promotions shall not be substituted for post-tenure evaluations.
b. A faculty member may not undergo post-tenure evaluation in the same year as evaluation for purposes of promotion.
c. These evaluations shall include evidence of continued teaching effectiveness; evidence of professional development; contributions to the College or Department; curriculum or instruction improvement, development or revision; and/or community service; and other assigned duties and responsibilities, including academic advising of assigned students.
2. Material of Evaluation
a. Evaluation material, all of which shall be placed in the faculty member’s post-tenure record file, shall consist of materials relevant to each criterion specified in (c) above for at least TWO academic years prior to the evaluation, beginning with faculty evaluated in the year 2001.
b. Evaluation materials relating to continued teaching effectiveness, or in the case of full-time members of the professional library staff, continued effectiveness in professional library work, shall include the following:
i. Objective summary of all student evaluations (for full-time members of the instructional staff only), prepared by the Department Chairperson and certified as accurate by a faculty member in the department selected by the faculty member in the department to be evaluated for at least three different class sections per academic year, provided the faculty member has taught that many classes.
ii. Evidence that the faculty member has advised assigned students on academic matters as fully as possible
iii. Classroom evaluations, if any, done by the appropriate academic officer with prior written notice of at least five class days.
c. Evaluation materials relating to professional development shall include the following:
i. Documentation of scholarly, academic, or professional attainments or activities appropriate to the faculty member’s academic or professional area.
d. Evaluation materials of contributions to the College or Department shall include the following:
. Documentation of committee work, including a description of the individual faculty member’s contributions.
i. Other appropriate evidence.
e. Evaluation materials of curriculum or instruction improvement, development, or revision shall include:
. Documentation of completion of or progress in curriculum or instruction improvement, development, or revision.
i. Other appropriate evidence.
f. Evaluation materials relating to community service shall include the following:
. Documentation of community service, including a description of the individual faculty member’s individual contributions.
i. Other appropriate evidence.
E. Post-Tenure Review File
Since the materials for the evaluation (listed in Article XIII.D., section 2 of this Agreement) of tenured faculty are different from those used for reappointment and promotion, a separate Post Tenure Review File (PTRF), containing materials collected since the last post-tenure evaluation should be produced and maintained by each faculty member for the sole purpose of post-tenure review. This file will be kept with the Faculty Record file in the office of the Vice President of Academic Affairs or his/her designee but clearly identified as the only file to be used for Post Tenure Review. This Post Tenure Review File (PTRF) and the Faculty Record File will be separate files and if material is appropriate for both it should be duplicated by the faculty member at the time of placement.
F. Notification and Deadlines
1. A list of faculty to undergo the post-tenure evaluation during any academic year shall be generated by the office of the Vice President of Academic Affairs. Faculty undergoing post-tenure evaluation for the first time shall do so in an order based upon the duration of time since their last evaluation, whether for reappointment, promotion, tenure, or post-tenure review, so that 20 percent of tenured faculty are evaluated annually, but in no event shall a faculty member undergo post-tenure evaluation within less than five years since her/his last evaluation for any purpose. This list will be sent to the Department Chairs by September 1 of the academic year prior to the academic year of the scheduled review. Copies of this list will be sent to the Executive Committee of the AAUP and the Tenured Faculty Review Committee.
2. Those faculty to undergo post-tenure evaluation during any academic year shall be notified of the pending review not later than September 30 of the previous academic year. Such notification shall come from the appropriate academic officer.
3. Materials of evaluation shall be placed in the PTRF by the faculty member prior to September 30 of the academic year in which that faculty member is scheduled to be reviewed.
4. All file submissions by the faculty member must contain the signature of both the faculty member to be reviewed and the Vice President for Academic Affairs or his/her designee. All material shall be logged in by the faculty member and the designee of the appropriate academic officer in the same manner as is used in preparing the Faculty Record File.
5. The PTRF shall be made available to the faculty member within five (5) days of notification of the intent to submit materials by the faculty member involved.
6. No material may be placed in the faculty member’s Post Tenure Review File unless the faculty member receives prior written notification of the placement of such materials and the opportunity to attach comments and/or rebuttal statements to the material before it is placed in the file. A faculty member shall place in his or her PTRF all appropriate evaluation material at least three (3) days prior to the date of his or her Department evaluation, provided he/she has been given sufficient notice, at which time the Post Tenure Review File shall be closed.
7. Prior to November 24 of the academic year of the post-tenure evaluation, a Departmental Evaluation Committee, consisting of no less than three (3) elected members shall review the Post Tenure Review Files of all tenured faculty members scheduled for review. The results of this evaluation shall be sent to the faculty member and the Tenured Faculty Review Committee on or before December 15 of that academic year.
8. By March 15, the Tenured Faculty Review Committee shall forward its recommendations to the faculty member and the appropriate academic officer for review.
9. By April 30, the appropriate academic officer will forward his/her evaluation, to the faculty member and to the appropriate department chairperson.
10. At the Departmental Evaluation Committee level, materials of evaluation which are considered shall be the contents of the PTRF.
11. At the Tenured Faculty Review Committee level, materials of evaluation which shall be considered are the contents of the PTRF, the recommendations of the Departmental Evaluation Committee, and any responses to the recommendations submitted by the faculty member.
12. At the level of the appropriate academic officer, materials of evaluation which shall be considered are the contents of the PTRF, the recommendations of the Departmental Evaluation Committee, the recommendations of the Tenured Faculty Review Committee, any responses to the recommendations of the Departmental Evaluation Committee and/or the Tenured Faculty Review Committee by the faculty member.
13. At each level of evaluation, the faculty member shall be given timely notice of the results of the evaluation, so that he/she may respond if he/she so wishes to the recommendation, prior to the PTRF and recommendation being passed on to the next level.
14. If the notice requirements listed in Section F. 1,2,5,7, and 8 of this Article are not met, a faculty member’s evaluation shall be extended by a length of time equal to the delay in notification. If the notice requirement noted in F9 of this Article is not met, the faculty member shall be deemed to have satisfied the requirement for post tenure review and will not be further evaluated for at least five additional years.
15. It is recognized that the purpose of post-tenure evaluation is to assist tenured faculty in maintaining excellence in teaching and appropriate other contributions to the College.